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Google Associate Google Workspace Administrator Sample Questions (Q22-Q27):

NEW QUESTION # 22
Your organization is implementing a new customer support process that uses Gmail. You need to create a cost-effective solution that allows external customers to send support request emails to the customer support team. The requests must be evenly distributed among the customer support agents. What should you do?

A. Use delegated access for a specific email address that represents the customer support group, and add the customer support team as delegates for that email address.
B. Create a Google Group, add the support agents to the group, and set the posting permissions to "Public."
C. Create a Google Group, enable collaborative inbox settings, set posting permissions to "Anyone on the web", and add the customer support agents as group members.
D. Set up an inbox for the customer support team. Provide the login credentials to the customer support team.

Answer: C

Explanation:
A Google Group with collaborative inbox settings allows you to evenly distribute support request emails among the team. By setting the posting permissions to "Anyone on the web," external customers can send emails directly to the group, and the emails will be distributed to the support agents as tasks. This is a cost-effective solution that also provides an organized way to manage and track customer support requests.

NEW QUESTION # 23
Your organization has enabled Google Groups for Business to let employees create and manage their own email distribution lists and web forums. You need to ensure that users cannot join external Google Groups with their Google Workspace accounts without interrupting internal group usage. What should you do?

A. Set the setting for Google Groups for Business called Accessing groups from outside this organization to Private.
B. Set the setting for Google Groups for Business called Default for permission to view conversations to All organization users.
C. In Additional Google Services, turn Google Groups OFF at the root organizational unit.
D. Use the Directory API to change the settings of user-created groups to disable features that allow external users to access, view, or post on groups.

Answer: A

Explanation:
By setting the Accessing groups from outside this organization to Private, you prevent users from joining external Google Groups while still allowing internal users to use Google Groups within the organization. This setting ensures that only members of your organization can join and interact with internal groups, effectively stopping external access without affecting internal group usage.

NEW QUESTION # 24
An employee is leaving your company and has numerous files stored in My Drive. Their manager wants to retain access to these files. You need to offboard the departing employee's Google Workspace account while ensuring that the manager can still access the files while following Google-recommended practices. What should you do?

A. Transfer ownership of the departing employee's files to the manager during the user deletion process.
B. Download the departing employee's Drive data by using Google Takeout. Upload the data to the manager's Drive before deleting the departing employee's Google Workspace account.
C. Instruct the departing employee to share their My Drive folder with the manager before leaving. Delete the Google Workspace account on the departing employee's last day.
D. Use Google Vault to establish a retention policy for the organizational unit (OU) of the departing employee. Assign the Google Archived User license.

Answer: A

Explanation:
Transferring ownership of the departing employee's files to the manager ensures that the manager retains access to all the files, including those stored in My Drive, without requiring additional steps like downloading or sharing files. This method follows Google-recommended practices and ensures that the files remain under proper management even after the employee's account is deleted. This process can be done efficiently during the offboarding process to ensure continuity of access.

NEW QUESTION # 25
You need to ensure that data owned by former employees remains available in Google Vault. You want to use the most cost-effective solution.
What should you do?

A. Migrate the former employees' Gmail to their manager(s) by using the data migration service during the deletion process. Transfer the former employees' Google Drive files to a new owner.
B. Suspend the former employees' Google accounts. Create an organizational unit (OU). Move the former employees into that OU.
C. Assign an Archived User license to the former employees' Google accounts.
D. Change the Google account passwords of the former employees.

Answer: B

Explanation:
Suspending the accounts of former employees while moving them to a dedicated organizational unit (OU) ensures that their data remains in Google Vault and accessible without the need for additional licenses. This is a cost-effective solution because suspending the account keeps the data intact but prevents the employees from accessing their accounts.

NEW QUESTION # 26
Your company is undergoing a regulatory compliance audit. As part of the audit, you are required to demonstrate that you can preserve all electronic communications related to a specific project for a potential legal discovery process. You need to configure Google Vault to accomplish this goal. What should you do?

A. Use the search and export functionality to identify all relevant communications within the project timeframe.
B. Use the security investigation report to show Vault log events.
C. Create a custom retention policy for the project data. Ensure that the policy covers the required retention period.
D. Create a matter and a hold on all project-related data sources such as Email. Chat, and Drive within Google Workspace.

Answer: D

Explanation:
Creating a matter and placing a hold on the relevant data sources ensures that all communications related to the specific project are preserved, even if users try to delete them. This will help in maintaining compliance with legal or regulatory requirements for e-discovery, and it ensures that data cannot be modified or deleted during the audit process.

NEW QUESTION # 27
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Google Associate Google Workspace Administrator Sample Questions (Q22-Q27):

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